Outlook includes a Quick Steps feature that lets you apply multiple actions to a message with one click. Outlook includes several default Quick Steps, but you also can create your own (and delete the default ones if you don’t need them). If you regularly perform the same set of actions, creating a Quick Step and assigning it a hotkey can save you a lot of time. Here’s how they work.
You can find Quick Steps on the “Home” tab of Outlook. When you first start, you’ll see the default Quick Steps there. You can click any of them to apply the included actions to a selected message.