How to Reference Text from Other Documents in Microsoft Word

You probably have some text that you type often in your Word documents, such as addresses. Instead of retyping this text every time you need it, you can put this common text into one Word document and reference it in other documents–it’ll even automatically update in all your documents if you change it.

Say you want to put your address in the footer of your documents, but the address changes from time to time. You can store the address in a separate, common Word document and use a field in your report to pull the text from the common document, and update whenever it changes. We’ll show you how to do this.

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